Take a look at a lengthy bank account statement and you’ll usually find many more pages than an account ledger for transactions. There are account summaries and notices, as also explanatory texts as well as disclosures and other pages that surround the information needed by a bookkeeper.
If the objective is to transfer transaction data into a spreadsheet, or an accounting system, the entire process could be unneeded. Before creating the output, consider which pages are most useful.
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It Doesn’t Mean More Data.
Imagine a company looking over the bank transactions of several months. Each monthly PDF might contain several pages, yet only a portion of each document contains the transaction tables needed for the accounting tasks.
The manual copying of those tables could be an option however it is time-consuming and prone to mistakes. Businesses can also transform their bank statements in Excel and only include the relevant pages.
Docubrew’s page preview lets a user to review the page and choose which pages to process. You can eliminate the cover sheet, disclosures, or any other pages you don’t require.
You are more in control when you preview the first time
Automation is best utilized when the person who is using it can inspect what’s happening.
Docubrew’s preview feature permits users to look at the pages of the statement prior to converting it. The software relies on the original document to extract data, rather than trying to estimate financial values.
When converting a PDF bank statement to Excel, that preview creates an opportunity to make sure the appropriate pages have been selected and examine the extracted information before downloading the result.
The checkpoint is simple However, it’s vital when dealing with financial records.
The Export’s Shape should be determined by the Destination
After that, you’ll be asked if you plan to conduct with your transactions.
Excel is great for bookkeepers who have to analyze or sort the data. CSV is an option if the data will be being transferred to a different system. Docubrew also allows QBO output.
Anyone who wishes to convert their bank statements to CSV can do so through the creation of CSV files. CSV file, instead of initially creating an Excel document, and manually altering its format.
Docubrew output can be integrated with accounting platforms like QuickBooks, Xero and FreshBooks as well as spreadsheets.
Scanned Paper Statements Can Join the Workflow
Conversion selective isn’t restricted to digitally generated PDFs.
Sometimes older statements are just accessible as scans of paper. Docubrew has the ability to scan PDF documents, such as statements.
It can be extremely useful in accounting historical projects, where some records were digitized, while others were scanned directly from paper. Instead of creating two different workflows, documents could be processed in the same general conversion and reviewed before being exported.
Processing locally, or using the Cloud
The way financial documents are handled affects the output as much as the results.
Docubrew’s Windows desktop application processes conversions locally, keeping client documents on the computer. The cloud option is for users who would like to process documents through the browser. Docubrew claims that the cloud option automatically deletes documents that have been converted and uploaded within 24 hours.
In the end, converting a bank statement to Excel doesn’t have to mean feeding every page of a PDF into an Excel spreadsheet and hoping that the output will be beneficial.
Start with the pages with the data you need. Examine what is being removed. Select the format best suited to the next accounting position.
Sometimes a more efficient financial workflow begins not by processing more than it is by consciously processing less.